Software for medical aesthetic clinics
Built by a cosmetic physician. For every treatment in your clinic.
From injectables and peels to laser and minor procedures: medical history, consent, treatment notes, batch numbers, photos and the consultation report in one record. Clinicminds follows how a treatment actually runs, from intake to aftercare. You pay per practitioner; support staff use it for free.
No setup costs. Never committed for longer than a year.
The problem
The treatment takes ten minutes. So does the admin afterwards.
In many clinics, the information about one treatment lives in three different places.
Batch numbers on a sticky note
After the treatment, the batch number goes somewhere other than the patient record. When a question comes up about a product, the search begins.
Consent separate from the record
The form is on paper or in another system. Showing what you discussed with the patient takes time.
Photos on your phone
Before and after photos sit among your own pictures, not with the patient they belong to.
The solution
Everything about a treatment, in one place.
Clinicminds was founded in 2013 by a cosmetic physician and an IT entrepreneur, for this field. Everything you need every day is part of the core.
For practitioners
The patient fills in the medical questionnaire at home and signs consent beforehand or on the iPad. You record history, examination and plan, mark on a template where and how much you injected, register batch number and expiry date, and take photos with the app, straight into the record. Surgical checklists and operation reports are there for procedures. Quinn writes up the consultation, so you no longer type afterwards.
For reception
Patients book and pay online or at the clinic. Reminders go out by themselves. After the treatment, the patient automatically receives a message for the follow-up or next treatment. Clinicminds creates the invoice, aftercare documents and a treatment summary for the patient automatically.
Features
From medical history to aftercare, in one record.
The parts you use in almost every treatment, followed by everything else that is included as standard.
01
Injection maps and drawings
Mark on a template where and how much you injected. At the next treatment, you see it at a glance.
02
Batch numbers and expiry dates
Recorded per treatment and per product, without sticky notes.
03
Consent and photos
Forms signed digitally, at the clinic or at home beforehand. Each signed form is stored as a fixed, dated PDF. Photos are taken with the iPhone or iPad app.
04
Quinn, the AI assistant
Quinn listens during the consultation and puts a summary in the record. The recording is deleted once the notes are ready, and patient data is not used to train AI. Currently in beta at no extra cost.
Also included as standard
Pricing
You pay for the people who treat.
Doctors, nurse practitioners and other practitioners have a licence. Everyone who does not treat patients and is not scheduled, such as reception, assistants, nursing assistants and accounting, uses Clinicminds at no extra cost. Choose monthly or yearly (10% discount); you are never committed for longer than a year. No setup costs; onboarding and training are included.
A clinic with one doctor and five support staff pays €160 per month for all six. With more practitioners, you only pay for them; support staff stay free. See pricing
Questions
Frequently asked questions
Can I record batch numbers per treatment?
Yes, per treatment and per product, with expiry date.
Can I also record laser, peels or minor procedures?
Yes. You set up the treatment record per treatment yourself, and there are surgical checklists and operation reports for procedures.
Can patients sign consent at home before their visit?
Yes. Each signed form is stored in the record as a fixed, dated PDF that cannot be changed afterwards.
Where are photos and data stored?
In the patient record, on ISO 27001-certified servers in the EU. Patient data is not used to train AI.
Do I pay for support staff?
No. You only pay for practitioners: people who treat patients and can be scheduled. Reception, assistants, nursing assistants and accounting are free.
How long does switching take?
Basic patient data comes over quickly and free of charge. A full migration with historical records usually takes 2 to 6 weeks. How switching works.
How is this different from software for every kind of practice?
Clinicminds is built only for aesthetic clinics. Compare Clinicminds.
See it running in your clinic. In 30 minutes.
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