Transparent, competitive pricing for clinics of every size

We offer monthly and yearly subscriptions, with a 10% discount on yearly subscriptions. Your price depends on who works in Clinicminds:

• Practitioners: everyone who treats patients and can be booked for appointments, such as doctors, nurse practitioners, physician assistants and skin therapists, pays the practitioner rate.
• Beauty therapists: a lower beauty rate, with a treatment record built for beauty work.
• Support staff: assistants, nursing assistants, front desk staff and bookkeepers use Clinicminds for free.

A practitioner who also does beauty treatments pays the practitioner rate once. Clinics with more than one location pay one fixed percentage surcharge on top of their subscription, regardless of the number of locations.

Two examples:

• A clinic with one practitioner and five support staff pays €160 a month. All six people use Clinicminds.
• A clinic with two doctors, one beauty therapist, one assistant and three front desk staff pays for two practitioners and one beauty therapist. The assistant and the front desk staff use Clinicminds for free.

Your exact price depends on your team and your number of locations. Schedule a demo and we will send you a quote.

No. With many clinic systems, everyone who logs in counts as a paying user, including the front desk. At Clinicminds, you only pay for the people who treat patients and can be booked for appointments. Your support team can work in Clinicminds as much as they need, at no extra cost.

Yes, we can import your historical data from other systems into Clinicminds. Basic patient data can be imported free of charge. Importing historical records, attachments or appointments requires custom work. Get in touch with us to learn more about the possibilities and costs.

There are no setup costs. Onboarding, training and help with setting up your account are included in your subscription. Basic patient data is imported free of charge. An extensive migration of historical records, attachments or appointments is custom work. The cost is often limited, and we always tell you upfront.

Your monthly or yearly subscription to Clinicminds covers the use of most of our features. Some services are charged separately:

• SMS messages: usage-based, sold in packages of 500 messages.
• Online payments (Stripe): a small fee per transaction, on top of Stripe’s own fees.
• Clinicminds QMS: an additional monthly subscription for our quality management system.
• API access: an additional monthly subscription per API. This applies to the Analytics API (connect Clinicminds data to your own dashboards), the Bookings API (connect our scheduler logic to external booking tools) and the Triggers & Actions API (automation without Zapier).

Native integrations with, for example, Mailchimp, Zapier, Sylton Observ, and Labplusarts, as well as the Meta and Google tracking pixels, are free of charge. See our integrations overview for the full list.

Yes. Quinn AI Smart Summary, our AI medical scribe, is currently included in every subscription at no extra cost.

We’re happy to tell you more about our software and its features during a live demo. After the demo, you can get a free trial period of Clinicminds and find out if our software suits your clinic. Schedule a demo to learn more about Clinicminds.

Clinicminds is a cloud-based solution, so your data gets stored on secured servers. Our infrastructure is set up redundantly and we make automated backups, so your data remains safe. Clinicminds is compliant with GDPR, HIPAA and PIPEDA. All data that you store in Clinicminds, remains yours. If you decide to terminate your subscription, you can request a full export of your data, free of charge.

Part of your Clinicminds subscription is our extensive support. Our support team consists of product specialists that are happy to answer any question you may have. We offer remote support through our in-app chat, online meetings and screensharing sessions. Feel free to reach out to us if you have any questions!

Yes. Clinicminds supports multi-location clinics and international clinic groups with medical records, patient management, staff planning, and integrations. Pricing is based on your number of practitioners, plus a fixed percentage surcharge for multiple locations. Support staff has no additional user charges.

Learn more about Clinicminds for enterprise clinic groups.

Our Facts and figures page lists the key facts: who we are, what the software does, in how many countries and in which languages Clinicminds is used, and how pricing works.

No, and that is a deliberate choice. Everything a clinic needs every day is part of Clinicminds: medical records, agenda and online booking, payments, stock, patient messages and Quinn, our AI medical scribe. For specialist needs such as email marketing or CRM, you connect the software you prefer. Read why on our facts page.