The best in class Clinic Software and Medical Record system for aesthetic clinics

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Clinicminds is the leading practice and patient management software for private healthcare clinics. GDPR and HIPAA compliant.

The best in class Clinic Software and Medical Record system for aesthetic clinics

Clinicminds is the leading practice and patient management software for private healthcare clinics. GDPR and HIPAA compliant.

Get a demo

Why Clinicminds?

Is efficient registration and compliance important for you? Are you looking for a system that supports the complete workflow in your clinic including online bookings and video appointments? Clinicminds is available in multiple countries and languages

Efficient registration and compliance

No more unnecessary administration. With Clinicminds you can focus on what’s important: your patients. Our software is updated continuously and fulfills the highest requirements regarding regulatory compliance, privacy, and security (HIPAA and GDPR compliant).

Complete workflow with online bookings

Clinicminds supports the complete workflow: From registration of treatment records to payments, as well as many more marketing and administrative features. Are you looking for Clinic scheduling software? Clinicminds helps by scheduling appointments efficiently through offering online booking with online payments as well as supporting your dairy service.

Video appointments

Video appointments are seamlessly integrated into the workflow. Schedule them from your calendar, or allow patients to book them online.

Available in multiple languages

English, German, Dutch, French, Russian and Spanish.

Free CRM

Organize your customer interactions and data in one overview – whether it's client appointment behavior, treatment records, signed forms, revenue, and more.

See all features

Designed for private clinics

Clinicminds supports the registration of a large variety of treatments provided by private clinics.

Aesthetic clinics

Surgical clinics

Laser clinics

Other clinics

Making the switch is easy

You can easily set up Clinicminds yourself. Whether you’re switching from paper to digital, or upgrading from your out-dated software, we’ll guide you through the process. Or we can even do the whole setup for you! Still having doubts? Take the test!

Take the test now!
H. Dobbie - Dr Victoria Clinic (Scotland) “Your medical questions pre-populating with historic answers that can be adjusted - is brilliant. That easily saves at least 5-10 minutes each consultation. That's the difference between a Botox appointment taking 20 minutes compared to 30 minutes. And that's a difference of between 199 to 320 pounds extra income an hour. Nothing to sneeze at.”
Joney de Souza - Aesthetic Clinic (UK): “After trying a number of different systems in the market, I can say I found the perfect solution for my clinic with Clinicminds. They cover all the steps of our clients’ journey, from booking, sending text reminders, appointment confirmations, consultations to payments. Plus I’m able to easily access all patients’ data from anywhere, at anytime. It’s also comforting to know that no personal patient data is ever recorded on my device, as it goes straight into a Cloud storage service. I would highly recommend Clinicminds anytime.”
E. Hoogstraten - Laurium Clinic: “Clinicminds is running beautifully. The combination of both an excellent patient administration and a CRM system is really great. You provide the very best support. We are truly amazed at how quick you always respond to all our questions. Your service is what every company should strive towards…and you can quote me on that!”
Elizabeth de Jong - Velvet Clinics: “The Clinicminds application includes everything we need to manage our clinic properly. It helps our physicians document and evaluate their patients more efficiently and it makes invoicing and scheduling appointments a lot easier for our administrators. Last but not least, because everything is digital we’re now practically a paperless clinic.”
Dr. Pascale Schools - Aureus Clinic: “Clinicminds has proven to be the best help for the management of my practice. The system keeps track of the financial administration, guides users to comply with regulation, collates treatments into categories, provides an overview of the number and type of treatments and patients, and is absolutely easy to use. It also has a very practical calendar management system. The team’s support is tremendous. They’re very accessible and accurate, even on weekends. I can recommend Clinicminds to everyone.”
M. Cremer - Cosmetic Clinics: “Our clinic is very happy with this CRM system, and as a clinic manager and business partner, I‘m particularly pleased with the reporting and analysis facilities that Clinicminds has to offer.”
W. Kamphof - Skinject: “Thanks to the electronic patient file application of Clinicminds my record keeping, and therefore my practice, are now optimized. It feels great knowing that everything is well documented and will be easy to review at any time, including the financial administration at the end of the year.”
Kelly Slawinski - Tinkable (UK): “I would definitely recommend this product. It’s a great tool to have. It looks professional and does the job well. It's great to be able to carry a device around, with an app that can do so much, and not have to rely on paperwork. Everything is compact and in one place.”
Maire Rhatigan - Orchard Cosmetic (UK): “I was a little concerned about buying this product because I thought that making it work for my clinic would be too complex and not worth the additional costs. Within days the entire staff knew how to operate Clinicminds and even though it took a few more days to appreciate all its benefits, we were all able to use it immediately for scheduling, record keeping and accounts management. The Clinicminds support team are the best. Their response time to queries is phenomenal.”
Sebastian Flynn - Doctor 1.618 (Ireland): “Clinicminds has been an excellent product for our clinic. The layout, features and ease of access make it intuitive and simple for anyone to use. Furthermore, the Clinicminds team are professional, punctual and always eager to answer any question you may have, and they do this in a courteous and efficient manner. I would not hesitate to recommend Clinicminds to any prospective company.”
Volkan Tanaydin, Plastic Surgeon - Betan Clinics (Netherlands): "I am delighted with Clinicminds. I cannot imagine a better application for private cosmetic clinics. It is convenient, handy, fast, secure, and everything is automatized. Their support is excellent. I always have my answer within 24 hours. Moreover, they offer real-time support with screen sharing if needed. Recently, they have introduced video consultation, and this works perfectly. All the notifications for my clients are automatized, so my no-show ratio is minimal, and my connection is secure and fast. I would definitely recommend every plastic surgeon, cosmetic physician, or everyone with a private practice to choose for Clinicminds. So without hesitation, 10 out of 10!"
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Latest blog posts

24-02-2021

Update 4.10 - Make deposits requests via regular calendar

This update complements the existing online payment feature. As of today, you’re able to require deposits for appointments that are scheduled via the calendar. This could be by phone or in your clinic.
15-02-2021

February release notes!

We’re excited to announce some requested features we released recently! We enhanced several features for appointments, medical records, stock keeping, and user management.
12-02-2021

Eliminate 6 time-consuming tasks in your clinic

Below is a summary of our recent campaign "6 tips to eliminate time-consuming tasks in your clinic!" While we all know and feel that we’re doing some tasks repeatedly, even though they take us more time than we want to, it’s difficult to change old habits.
25-01-2021

Online deposits are here!

Online deposits are here! Charging deposits with online bookings is now as easy as can be. Fully integrated in the Clinicminds online booking widget and calendar.
17-12-2020

December update part 1

We released new features and enhancements that we like to share with you. These updates mainly improve the system that communicates with GP's ad pharmacies. We also made some improvements to reports and administration.
03-12-2020

Online Deposit – Why Should You Consider It?

Hesitant to introduce deposits to your clinic? For some it seems as if it will turn away the patients; for others, the whole process seems to be too much of an administrative burden. However, with online deposits, neither of these are true.
14-11-2020

How to Improve the Efficiency of Practitioners' Treatments With Real Data?

Boosting the quality and efficiency of your practitioners’ treatments means boosting the efficiency of the whole clinic. It’s not a big deal either: you already have the data it would require, and calculating it takes mere minutes.
14-10-2020

Top 10 tips for successful video consultations

During COVID-19 many aesthetic physicians and clinics suddenly lost contact with their prospects and patients due to the lockdown and closure of the clinics. All around the world, in most industries, people started or increased the usage of video calling. Even though this has never been widely implemented in aesthetic clinics, this situation literally pushed video calling fast forward into aesthetic clinics. During the lockdown, this was the only effective way to stay or get in contact with prospects and patients, preparing them for the post-lockdown period.
08-10-2020

Why marketing automation is a waste of money (and how to make it work)

Third-party marketing automation seems simple: an obvious choice without much thinking. It looks like a packed bundle of software goods that finds your patients and caters to their needs by providing them with the services they need. Simple, right?
29-08-2020

Is automation the holy grail to decrease cancelled “lost” appointment?

Every clinic experiences CANCELLATIONS 😡. Too late or on time, it doesn’t matter, they are annoying. They create holes in the planning and, of course, cost us money. After all, you didn’t offer this spot to someone else.
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Want to know more?

Schedule a free live demo to experience the Clinicminds app. We’ll talk you through the software and answer all your questions right on the spot. You probably also searched for e-clinic software and clinic management software free download (free trial).

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