The best in class Clinic Software and Medical Record system for aesthetic clinics

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Clinicminds is the leading practice and patient management software for private healthcare clinics. HIPAA, GDPR & PIPEDA compliant.

The best in class Clinic Software and Medical Record system for aesthetic clinics

Clinicminds is the leading practice and patient management software for private healthcare clinics. HIPAA, GDPR & PIPEDA compliant.

Get a demo

Why Clinicminds?

Is efficient registration and compliance important for you? Are you looking for a system that supports the complete workflow in your clinic including online bookings and video appointments? Clinicminds is available in multiple countries and languages

Efficient registration and compliance

No more unnecessary administration. With Clinicminds you can focus on what’s important: your patients. Our software is updated continuously and fulfills the highest requirements regarding regulatory compliance, privacy, and security (HIPAA, GDPR & PIPEDA compliant).

Complete workflow with online bookings

Clinicminds supports the complete workflow: From registration of treatment records to payments, as well as many more marketing and administrative features. Are you looking for Clinic scheduling software? Clinicminds helps by scheduling appointments efficiently through offering online booking with online payments as well as supporting your dairy service.

Video appointments

Video appointments are seamlessly integrated into the workflow. Schedule them from your calendar, or allow patients to book them online.

Available in multiple languages

English, German, Dutch, French, Spanish, Italian and Hungarian.

Free CRM

Organize your customer interactions and data in one overview – whether it's client appointment behavior, treatment records, signed forms, revenue, and more.

See all features

Designed for private clinics

Clinicminds supports the registration of a large variety of treatments provided by private clinics.

Aesthetic clinics

Surgical clinics

Laser clinics

MedSpas

Making the switch is easy

You can easily set up Clinicminds yourself. Whether you’re switching from paper to digital, or upgrading from your out-dated software, we’ll guide you through the process. Or we can even do the whole setup for you! Still having doubts? Take the test!

Take the test now!
Barbara Rossi, founder - fi.clinic (London, UK) "‘When I started my own aesthetics business, I knew the process would be challenging, but I wanted to find a scheduling platform that would integrate the whole patient experience, without me needing to go from app to app! Clinicminds does all of this and more. It does everything from seamlessly booking an appointment, having a video consultation (if required), requesting appointment deposits, creating an easy paperless consultation process, and even lets me email my patients forms and aftercare! Everything is done on one app, and not to mention their friendly support team who are always quick to help! I can’t recommend Clinicminds enough if you are looking for one app for all your clinic needs."
Dr. Rachel Tunney - Dr. Tunney Aesthetics (Ringwood, UK) "I have now been using Clinicminds for a few weeks and love it. Definitely saving me time with all the automation options, and the online booking went live a few days ago too. The clinical notes are much easier to navigate than Pabau as well!"
H. Dobbie - Dr Victoria Clinic (Scotland) “Your medical questions pre-populating with historic answers that can be adjusted - is brilliant. That easily saves at least 5-10 minutes each consultation. That's the difference between an injectable treatment taking 20 minutes compared to 30 minutes. And that's a difference of between 199 to 320 pounds extra income an hour. Nothing to sneeze at.”
Joney de Souza - Aesthetic Clinic (UK): “After trying a number of different systems in the market, I can say I found the perfect solution for my clinic with Clinicminds. They cover all the steps of our clients’ journey, from booking, sending text reminders, appointment confirmations, consultations to payments. Plus I’m able to easily access all patients’ data from anywhere, at anytime. It’s also comforting to know that no personal patient data is ever recorded on my device, as it goes straight into a Cloud storage service. I would highly recommend Clinicminds anytime.”
E. Hoogstraten - Laurium Clinic: “Clinicminds is running beautifully. The combination of both an excellent patient administration and a CRM system is really great. You provide the very best support. We are truly amazed at how quick you always respond to all our questions. Your service is what every company should strive towards…and you can quote me on that!”
Elizabeth de Jong - Velvet Clinics: “The Clinicminds application includes everything we need to manage our clinic properly. It helps our physicians document and evaluate their patients more efficiently and it makes invoicing and scheduling appointments a lot easier for our administrators. Last but not least, because everything is digital we’re now practically a paperless clinic.”
Dr. Pascale Schools - Aureus Clinic: “Clinicminds has proven to be the best help for the management of my practice. The system keeps track of the financial administration, guides users to comply with regulation, collates treatments into categories, provides an overview of the number and type of treatments and patients, and is absolutely easy to use. It also has a very practical calendar management system. The team’s support is tremendous. They’re very accessible and accurate, even on weekends. I can recommend Clinicminds to everyone.”
M. Cremer - Cosmetic Clinics: “Our clinic is very happy with this CRM system, and as a clinic manager and business partner, I‘m particularly pleased with the reporting and analysis facilities that Clinicminds has to offer.”
W. Kamphof - Skinject: “Thanks to the electronic patient file application of Clinicminds my record keeping, and therefore my practice, are now optimized. It feels great knowing that everything is well documented and will be easy to review at any time, including the financial administration at the end of the year.”
Kelly Slawinski - Tinkable (UK): “I would definitely recommend this product. It’s a great tool to have. It looks professional and does the job well. It's great to be able to carry a device around, with an app that can do so much, and not have to rely on paperwork. Everything is compact and in one place.”
Maire Rhatigan - Orchard Cosmetic (UK): “I was a little concerned about buying this product because I thought that making it work for my clinic would be too complex and not worth the additional costs. Within days the entire staff knew how to operate Clinicminds and even though it took a few more days to appreciate all its benefits, we were all able to use it immediately for scheduling, record keeping and accounts management. The Clinicminds support team are the best. Their response time to queries is phenomenal.”
Sebastian Flynn - Doctor 1.618 (Ireland): “Clinicminds has been an excellent product for our clinic. The layout, features and ease of access make it intuitive and simple for anyone to use. Furthermore, the Clinicminds team are professional, punctual and always eager to answer any question you may have, and they do this in a courteous and efficient manner. I would not hesitate to recommend Clinicminds to any prospective company.”
Volkan Tanaydin, Plastic Surgeon - Betan Clinics (Netherlands): "I am delighted with Clinicminds. I cannot imagine a better application for private cosmetic clinics. It is convenient, handy, fast, secure, and everything is automatized. Their support is excellent. I always have my answer within 24 hours. Moreover, they offer real-time support with screen sharing if needed. Recently, they have introduced video consultation, and this works perfectly. All the notifications for my clients are automatized, so my no-show ratio is minimal, and my connection is secure and fast. I would definitely recommend every plastic surgeon, cosmetic physician, or everyone with a private practice to choose for Clinicminds. So without hesitation, 10 out of 10!"
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Latest blog posts

02-10-2022

Clinicminds attending MEXS 2022 BeNeLux

Last week, we joined Merz Aesthetics at the fantastic 2022 Merz Expert Summit (MEXS2022 Benelux) event in Tilburg with a Clinicminds Booth.
02-09-2022

Introducing Quality Management Feature in Clinicminds

The driving goal of businesses today is to increase the efficiency of the workplace and the quality of the service provided. A system on a whole is as effective as its least effective part, so it is important to boost every segment of a clinic and develop protocols that will help with raising the standards of quality.
10-07-2022

Customize your tax questions, treatment report, and device settings with Clinicminds

At Clinicminds we recognize that every clinic is unique. With customization of fiscal and treatment report questionnaires, as well as the parameters of the device settings, your workplace can be further optimized for greater efficiency.
14-06-2022

The top 3 benefits of home signing

As of now, all clinics that run the Clinicminds management software can have the option to let their patients sign all consent forms from the comfort of their homes, in the waiting room via their phone, or in the consultation room right after their conversation with the medical expert.
11-04-2022

Spring 2022 update 🙌

Even though it seemed quiet, we've been quite busy with a lot of under the hood development and preparations for future new features. We will publish more information about these new features as soon as they will be available. This update brings several new features and.....
28-03-2022

10 tips to boost the share of online bookings over 50%

Ten best tips to grow online bookings from an average of 20% to over 50% of total bookings. Having online booking availability on your website is essential these days. But driving visitors to click the online booking button and continuing to book an appointment is a process that can be improved to push up the percentage of online bookings.
10-03-2022

Do you know how much potential revenue you lost due to appointment no-shows last year?

Learn more about Clinicminds features that can help you reduce no-shows. Watch a realistic calculation of revenue loss due to appointment no-shows.
04-02-2022

Top 5 misconceptions in clinic management

Managing a clinic is by no means a simple or easy task, so it is only natural that people tend to follow some rules-of-thumb that they've heard or see others adhere to. Concealed among them, though, lie some of the business' greatest misconceptions that you can easily fall prey to and harm the efficiency and improvement rate of your clinic.
19-01-2022

The Importance of Proper Medical Registration

Certain occurrences do not come to the mind of a medical practitioner who is focused mainly on the task at hand. However, missing out on important non-medical aspects of the treatment process, such as proper medical registration, can end up having dire consequences.
24-12-2021

Happy Holidays Update 4.14

It’s that time of the year. Everyone is handing out gifts, so we thought, let’s build two nice to have great features that will smile at you. We hope you enjoyed Clinicminds in 2021. On behalf of our team, thank you for your trust and collaboration.
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