Designed for private clinics

Clinicminds supports the registration of a large variety of treatments provided by private clinics.

Aesthetic Clinics

Surgical Clinics

Laser Clinics

Other Clinics

Video Appointments

Fully integrated into your EMR system. We've eliminated all the hassle of regular video conferencing software.

One-click video meetings

Video appointments are seamlessly integrated into the workflow. Schedule them from your calendar, or allow patients to book them online. We eliminated the hassle of regular video conferencing tools. A link to join the video appointment is automatically included in the confirmation e-mail and SMS. And to ensure patients don’t forget, we even send a reminder a few minutes before the appointment starts.

Consultations: any time, any place

Video consultations lower the threshold for interested people to get a consultation. Instead of having to book an appointment and visiting your place, they can simply have a video meeting from their own home.

Reduce time spent on reviews

Do you need to check up with patients some time after their treatment? Instead of scheduling a whole new appointment, just have a video inspection. More efficient for your patients, and yourself!

Streamline your operations

Our customizable Electronic Medical Record (EMR) system can record all the treatments you perform, from botox treatments to complex surgeries.

Easy & compliant EMR

Our highly customizable Electronic Medical Record (EMR) system can register all kinds of treatments you perform, from botox to surgeries. Define your own workflows and choose which procedures must be followed and what information must be registered, enabling your practitioners to work efficiently, consistently, and compliant.

Effortless scheduling

Our color-coded calendar makes it easy to schedule appointments and get a clear view of your agenda, even if your clinic has many practitioners or different locations. And thanks to our included online scheduler, you can take appointments 24/7 without any manual work.

The complete package

Clinicminds offers the complete workflow, from scheduling appointments to registering records and taking payments. It includes features like stock management, financial administration, marketing, and advanced analytics — everything you need to run your clinic, combined in one system!

Available in multiple languages

English, German, Dutch, French, Russian and Spanish.

Grow your clinic

Running your clinic efficiently has never been easier. We provide advanced analytics and tools to help your clinic grow faster than ever before.

Work more efficiently than ever

With a growing number of smart features, running your clinic efficiently has never been easier. Increase return sales with reminders for repeating treatments like botox, save time by letting patients submit their medical history from home or your waiting room, and reduce no-shows with automated appointment reminders.

Take the next step with insightful data

With all your data registered digitally, it would be a waste not to use it. Clinicminds offers advanced analytics to help you grow faster than ever before. Optimize your clientele and activities to become the kind of clinic you want to be, using the most robust aesthetic clinic software in Canada.

Even more powerful with integrations

Nobody likes to manually copy data from one system to the other. We offer integrations with software like MailChimp and Zapier, allowing you to advance your marketing strategy and automate tasks between Clinicminds and other software you use.

You can count on us

Security and compliance are of utmost importance to us, so you can use Clinicminds with peace of mind. We strive to comply with all local Canadian regulations.

Reliable, secure & compliant

Our secure cloud infrastructure enables you to use Clinicminds from any device. Security and compliance are of utmost importance to us, so you can use Clinicminds with peace of mind. We strive to comply with all local Canadian regulations.

Always improving and ready to help

Clinicminds is an always-improving Software-as-a-Service (SaaS) that regularly gains new features. With input from hundreds of clinics around the world, we constantly improve our service for all our users. We rank among the most sophisticated and feature-rich clinic management software in Canada. And if you have any questions or feedback, we are just one click away using our in-app chat system.

Industry-wide expertise

We draw experience from experts within the medical aesthetic industry, gathering feedback from medical advisors, clinics large and small, as well as consultants, teachers, and associations. We develop our system with an eye for local and future legislation to help you run your clinic effectively.

Making the switch is easy

There are no more excuses. Switch from paper to digital, compare us against Jane clinic software or give your outdated software the place in history it deserves! Clinicminds will guide you through the process. Still having doubts? Take the test!

Take the test now!
H. Dobbie - Face & Body clinic (Scotland) "Your medical questions pre-populating with historic answers that can be adjusted - is brilliant. That easily saves at least 5-10 minutes each consultation. That's the difference between a Botox appointment taking 20 minutes compared to 30 minutes. And that's a difference of between 199 to 320 pounds extra income an hour. Nothing to sneeze at."
Elizabeth de Jong - Velvet Clinics (NL): “The Clinicminds application includes everything we need to manage our clinic properly. It offers our physician the perfect solution in all areas, especially for documenting and evaluating with the client. Clinic personnel is able to invoice and schedule appointments flawlessly. Last but not least, because everything is digital we’re practically a paperless clinic.”
Joney de Souza - Aesthetic Clinic (UK): “After trying a number of different systems in the market, I can say I found the perfect solution for my clinic with Clinicminds. They cover all the steps of our clients’ journey, from booking, sending text reminders, appointment confirmations, consultations to payments. Plus I’m able to easily access all patients’ data from anywhere, at any time. It’s also comforting to know that no personal patient data is ever recorded on my device, as it goes straight into a Cloud storage service. I would highly recommend Clinicminds anytime.”
Kelly Slawinski - Tinkable (UK): “I would definitely recommend this product. It’s a great tool to have. It looks professional and does the job well. It's great to be able to carry a device around, with an app that can do so much, and not have to rely on paperwork. Everything is compact and in one place.”
Download case study

Let our numbers convince you


doctors & employees use clinicminds

3.6+ million

medical records created


customer support satisfaction


average increase in appointments

Clinicminds is used in 6 languages in 14 countries

Want to know more?

Clinicminds offers a free live demo in which we talk you through the software and you can ask any question you have.

Schedule my demo now
More information