Effective scheduling

Fast and effective scheduling based on availability and resources. Never schedule an appointment at the wrong location or with the wrong practitioner. 

Free online scheduling

Integrated free online scheduling tool and widget based on availability and resources. Unburden your diary service, improve patient experience, and schedule more appointments.

Clear overview

A colour-coded week and day overview provides a clear picture of the number of consultations, treatments or reviews scheduled for the day. You can also set your own customisable appointment time slots for each appointment type.

Automated messages

No more wasting time sending emails or SMS texts, Clinicminds comes with an automated email and SMS text system for conformations and reminders.

Treatment Records

Structured records

Register each consultation, treatment or review in a structured record that provides the practitioner with a clear overview of past and current treatments.

Tab-based registration

Clinicminds provides a tab-based registration of the following items:  Consultation > Physical examination > Medical history > Informed consents > Treatments > drawings > Photos > Invoices

Customisable fields

Multiple treatment record fields are customisable to the clinic’s needs. For example, consultation fields, medical history questions, informed consents, drawing templates and treatment types. 

Quinn AI

AI-driven transcription with Quinn

Quinn AI transforms medical record-keeping with AI transcription, focusing on medical aesthetics. It offers accurate, multilingual transcriptions, reducing manual typing and improving patient care. Integrated with Clinicminds, Quinn enhances clinic productivity.

Introducing Quinn

Clinicminds Quinn AI revolutionizes aesthetic clinic software by merging AI with clinic needs, boosting productivity and efficiency for all sizes of clinics. As a key advancement in Clinicminds' tech-integration, it promises a transformative change in clinic workflows and sets a new standard in AI-driven solutions.

Video Calls

One-click video meetings

Our solution integrates video appointments into your clinic's workflow, allowing easy scheduling and direct patient booking. A link for the video call is included in the confirmation email and SMS, with reminders sent shortly before the appointment, simplifying the process and enhancing patient engagement.

Consultations: any time, any place

Video consultations lower the threshold for interested people to get a consultation. Instead of having to book an appointment and visiting your place, they can simply have a video meeting from their own home.

Reduce time spent on reviews

Do you need to check up with patients some time after their treatment? Instead of scheduling a whole new appointment, just have a video inspection. More efficient for your patients, and yourself!

Gift Cards

Simplified selling

Sell gift cards effortlessly, both online and in-clinic, seamlessly integrated into your clinic's management system. Generate your Gift Card's unique code and keep track of all Gift Cards. Prevent mistakes with redeeming Gift Cards by using our automated system.

Automated tracking

Our system automatically manages gift card sales and redemptions, ensuring accurate and hassle-free bookkeeping.

Customizable design

Personalize gift cards with your clinic's branding for a unique and professional touch.

Marketing tool

Gift cards serve as an excellent strategy for customer retention and attracting new clients.


A perfect gift option for existing customers to share their favorite clinic services with friends and family.


Efficient invoicing

Invoice all treatments and product sales efficiently within the workflow to save time, prevent mistakes and keep the clinic paper-free. 

Set payments easily

During the payment process you can select payment methods, set discounts and e-mail invoices directly as a PDF file.

Monitor revenues

Monitor your revenues on screen on a daily, monthly and yearly basis or export several revenue reports whenever needed in real-time.

Online payments

Charge deposits (e.g. no-show fees) seamlessly with online scheduled appointments. Truly automated deposits that work in tandem with your calendar and online bookings.


Any device

The Clinicminds application is designed for use on an iPad (tablet), desktop or laptop.

No software installation

It supports Windows OS, iOS and Mac OSX. No software installation is required.

Any location

You can login to Clinicminds from any location. When used with an iPad you’ll have full mobility so you can move freely around the clinic, from consultation room to the treatment room.

Schedule on the go

With the connecting iPhone app you can schedule on the go and quickly review your calendar and patient records.


Streamline your internal documents

Organize and manage your clinic's protocols and documents effortlessly with our integrated Quality Management System.

Always accessible

Access QMS protocols and documents directly within Clinicminds, no external applications needed. Read documents seamlessly in your browser.

Easy setup

Quickly upload your PDF, Word, and JPEG files using drag-and-drop. Organize documents in folders for easy retrieval.

Enhanced security and compliance

Control access to sensitive documents, ensure periodic revisions with reminders, and maintain compliance with time-stamped document revisions.


Open integration philosophy

Clinicminds embraces an open integration model, understanding that a single software can't excel in every area. This approach allows for effective specialty integrations. Key integrations include Mailchimp for email marketing, Stripe for payment processing, and Zapier for diverse automation, enhancing Clinicminds' capabilities.

Operational flexibility and efficiency

These integrations offer flexibility in operations, improving patient engagement and financial management and streamlining clinic workflows. Read more

Compliance & Security


Clinicminds is compliant with HIPAA, GDPR & PIPEDA. We comply specifically with the HIPAA Privacy Rule and Security Rule.

High security standards

Clinicminds is a cloud-based solution. It complies with industry-standard security practices to safely transmit and store your patients’ data. The data is encrypted using 2048-bit SSL connections during transmission, and stored on the best and highly secured servers of Amazon web services. 

Reliable system

Clinicminds’ infrastructure is fully backed with all components mirrored at two separate locations. 

Certified servers

All servers are ISO27001 certified.