AI driven Medspa software and medical record system

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Clinicminds is the foremost MedSpa patient management application and EMR/EHR. Our clinic software is GDPR, HIPAA and PIPEDA compliant.

AI driven Medspa software and medical record system

Clinicminds is the foremost MedSpa patient management application and EMR/EHR. Our clinic software is GDPR, HIPAA and PIPEDA compliant.

Get a demo

Discover Clinicminds

Is your MedSpa lacking the efficiency it deserves? Don't let potential patients slip away due to ineffective online booking options. Are you faced with compliance challenges within your clinic? Elevate your professionalism with Clinicminds, the ultimate comprehensive patient - and MedSpa management software.

Unlock the potential of Clinicminds, a cutting-edge clinic solution designed to streamline your operations and enhance patient satisfaction. Our application supports multiple languages, including English and Spanish, catering to a diverse clientele.

Time-saving registration and administration

Even when you don’t notice it anymore, the day in day out administration takes up a lot of your precious time. Time you actually want to spend with your patients instead of with paperwork. Calendar bookings, confirmation emails, SMS text confirmations, SMS text reminders, and complete treatment registration weigh heavily on your organization’s schedule. Smart administration and registration, according to the latest regulatory requirements (GDPR and HIPAA compliant), will save a lot of time for all your MedSpa staff.

Supports your workflow and online bookings

Without realizing it, a tremendous amount of data is processed every day. Our patient and treatment management software supports this complete workflow. It integrates. online bookings on the MedSpa website, even allowing you to process payments online (Stripe integration) while receiving online bookings.

Video appointments

The power of video consultations has proved itself during the last years. It allows physicians and MedSpas to reach out quickly to prospects and patients. Making it simple and accessible to get acquainted and win trust. Video consultations and even treatment follow-ups can be scheduled directly via the built-in calendar or booked online. Do you wish to charge for your online video appointments? Use our Stripe integration to charge online payments and deposits.

Languages

Clinicminds serves a global audience by supporting a variety of languages, including the two most essential for the North American market: English and Spanish. For a comprehensive overview of all the languages supported, please visit our FAQ page.

CRM Features

Having a 360 degrees view of each patient is vital to manage customer interactions effectively. Having quick insights into your customer’s behavior like appointments, cancellations, and no-shows will reform the way you manage your calendar. Besides behavior, our CRM features allow you to review individual treatment records, photos, signed forms, and much more with a few clicks.

Quality Management System

Our QMS streamlines the management of protocols and documents in clinics. It offers features such as drag-and-drop uploading, regular revision reminders, and user access controls, fostering compliance and enhanced communication among staff members. Additionally, Clinicminds QMS eliminates the necessity of relying on external applications.

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Quinn - AI assistant

Work smarter, more productive and safe as ever with our AI assistant.

Smart notes with AI

The personal AI assistant built into Clinicminds! Utilizing advanced AI, we aim to enhance your productivity. AI voice dictation enables swift entry of information into your EMR through spoken notes. This ensures faster work and maintains comprehensive, compliant records. Watch demo.

MedSpa software designed for cosmetic clinics

Clinicminds supports the registration of a large variety of treatments provided by MedSpas

MedSpa & Aesthetic clinics

Surgical clinics

Laser clinics

Weight loss clinics

Switching shouldn’t be challenging

Our onboarding and support team is happy to guide your switch to Clinicminds. Whether you switch from paper or a different patient management application, our team is ready to assist you. Still have doubts if switching to our platform would be an advantage? → Take the test!

Take the test now!
Emma Davies - Horrington Clinic “I made the switch to Clinicminds and cannot fault the platform. In particular, zero crashes or glitches, a really user-friendly FAQ help option, which usually answers my questions, but more importantly (and all credit to them in this day and age) a very responsive and reliable chat option and even email if help is needed. Excellent customer care. The updates are always useful, and when I've had suggestions to make (rarely), to my surprise, my wishes have been granted. For me this platform does everything I need and without fault, which helps me operate more efficiently and more professionally.”
Barbara Rossi, founder - fi.clinic (London, UK) "‘When I started my own aesthetics business, I knew the process would be challenging, but I wanted to find a scheduling platform that would integrate the whole patient experience, without me needing to go from app to app! Clinicminds does all of this and more. It does everything from seamlessly booking an appointment, having a video consultation (if required), requesting appointment deposits, creating an easy paperless consultation process, and even lets me email my patients forms and aftercare! Everything is done on one app, and not to mention their friendly support team who are always quick to help! I can’t recommend Clinicminds enough if you are looking for one app for all your clinic needs."
H. Dobbie - Dr Victoria Clinic (Scotland) “Your medical questions pre-populating with historic answers that can be adjusted - is brilliant. That easily saves at least 5-10 minutes each consultation. That's the difference between an injectable treatment taking 20 minutes compared to 30 minutes. And that's a difference of between 199 to 320 pounds extra income an hour. Nothing to sneeze at.”
Joney de Souza - Aesthetic Clinic (UK): “After trying a number of different systems in the market, I can say I found the perfect solution for my clinic with Clinicminds. They cover all the steps of our clients’ journey, from booking, sending text reminders, appointment confirmations, consultations to payments. Plus I’m able to easily access all patients’ data from anywhere, at anytime. It’s also comforting to know that no personal patient data is ever recorded on my device, as it goes straight into a Cloud storage service. I would highly recommend Clinicminds anytime.”
E. Hoogstraten - Laurium Clinic: “Clinicminds is running beautifully. The combination of both an excellent patient administration and a CRM system is really great. You provide the very best support. We are truly amazed at how quick you always respond to all our questions. Your service is what every company should strive towards…and you can quote me on that!”
Elizabeth de Jong - Velvet Clinics: “The Clinicminds application includes everything we need to manage our clinic properly. It helps our physicians document and evaluate their patients more efficiently and it makes invoicing and scheduling appointments a lot easier for our administrators. Last but not least, because everything is digital we’re now practically a paperless clinic.”
Dr. Pascale Schools - Aureus Clinic: “Clinicminds has proven to be the best help for the management of my practice. The system keeps track of the financial administration, guides users to comply with regulation, collates treatments into categories, provides an overview of the number and type of treatments and patients, and is absolutely easy to use. It also has a very practical calendar management system. The team’s support is tremendous. They’re very accessible and accurate, even on weekends. I can recommend Clinicminds to everyone.”
M. Cremer - Cosmetic Clinics: “Our clinic is very happy with this CRM system, and as a clinic manager and business partner, I‘m particularly pleased with the reporting and analysis facilities that Clinicminds has to offer.”
W. Kamphof - Skinject: “Thanks to the electronic patient file application of Clinicminds my record keeping, and therefore my practice, are now optimized. It feels great knowing that everything is well documented and will be easy to review at any time, including the financial administration at the end of the year.”
Kelly Slawinski - Tinkable (UK): “I would definitely recommend this product. It’s a great tool to have. It looks professional and does the job well. It's great to be able to carry a device around, with an app that can do so much, and not have to rely on paperwork. Everything is compact and in one place.”
Maire Rhatigan - Orchard Cosmetic (UK): “I was a little concerned about buying this product because I thought that making it work for my clinic would be too complex and not worth the additional costs. Within days the entire staff knew how to operate Clinicminds and even though it took a few more days to appreciate all its benefits, we were all able to use it immediately for scheduling, record keeping and accounts management. The Clinicminds support team are the best. Their response time to queries is phenomenal.”
Sebastian Flynn - Doctor 1.618 (Ireland): “Clinicminds has been an excellent product for our clinic. The layout, features and ease of access make it intuitive and simple for anyone to use. Furthermore, the Clinicminds team are professional, punctual and always eager to answer any question you may have, and they do this in a courteous and efficient manner. I would not hesitate to recommend Clinicminds to any prospective company.”
Volkan Tanaydin, Plastic Surgeon - Betan Clinics (Netherlands): "I am delighted with Clinicminds. I cannot imagine a better application for private cosmetic clinics. It is convenient, handy, fast, secure, and everything is automatized. Their support is excellent. I always have my answer within 24 hours. Moreover, they offer real-time support with screen sharing if needed. Recently, they have introduced video consultation, and this works perfectly. All the notifications for my clients are automatized, so my no-show ratio is minimal, and my connection is secure and fast. I would definitely recommend every plastic surgeon, cosmetic physician, or everyone with a private practice to choose for Clinicminds. So without hesitation, 10 out of 10!"
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Latest blog posts

08-04-2025

Smarter Payments, Better Weight Loss Support & Dashboard Upgrades

Clinicminds' April 2025 updates bring powerful enhancements, including streamlined medical weight loss management, flexible payment options, reduced online payment fees, an improved dashboard, and efficient task management—designed to elevate your clinic's efficiency and patient experience.
17-03-2025

The Secret to successful online schedulers: Why simplicity wins

A clear and easy-to-navigate scheduler increases client trust and appointment rates. Too many choices create hesitation, while a well-organized selection helps clients book with confidence. Keeping it simple enhances professionalism, improves efficiency, and leads to more confirmed bookings.
09-02-2025

Can your EMR adapt to every treatment workflow?

Most clinic software provides a generic EMR, forcing practitioners to search for relevant information and forms. But we believe an EMR should adapt to the treatment at hand, enabling more efficient workflows and improving patient care. That’s why ClinicMinds offers dynamic workflows that automatically present ONLY the necessary data, ensuring cleaner registration, better documentation, and full compliance.
19-01-2025

The All-New Dashboard!

Discover the All-New Dashboard by Clinicminds! Our completely reimagined dashboard puts everything you need right at your fingertips. From tracking patient arrivals and treatments to managing payments, every step is seamlessly streamlined into one clear view. It’s your ultimate tool to stay organized and in control.
12-01-2025

Mirror vs. Photo in Cosmetic Consultations: Self-Perception Explained

Patients often see themselves differently in mirrors versus photos, as mirrors show a familiar, reversed image while photos reveal an unflipped, true-to-life view that can highlight asymmetries and perceived flaws. This disconnect, rooted in psychological principles like the "Mere Exposure Effect," can impact self-esteem and expectations in cosmetic consultations. By using tools like Clinicminds’ photo-drawing feature, practitioners can bridge this gap, fostering trust and empowering patients with a clear, collaborative treatment plan.
03-01-2025

Happy New Year! Clinicminds v5.10 is Here

As we kick off 2025, we’re excited to unveil our latest update: Clinicminds v5.10. Packed with features and improvements, this release is designed to make your clinic operations more seamless and efficient while elevating the patient experience.
29-12-2024

The rise of weight-loss clinics: Challenges and How Automation Can Help

The surge in demand for weight-loss clinics, fueled by advanced medications, presents both opportunities and challenges. Clinics must navigate personalized treatment plans, regulatory compliance, and heightened patient expectations. Implementing automation can streamline administrative tasks, enhance patient engagement, and improve care coordination. Embracing these technologies positions clinics to deliver efficient, patient-centered care in this evolving landscape.
03-12-2024

The #1 Reason People Hesitate to Switch Software

This article introduces the Clinicminds framework, a four-pillar strategy designed to ease migration anxiety when switching clinic software. By addressing concerns like data loss, downtime, and learning curves, it ensures a smooth, stress-free transition.
09-11-2024

8 Signs why you must consider new clinic software

Running a successful clinic involves efficient software to manage patient data, appointments, and billing. If your current system is failing, it may be time to upgrade. Here are seven signs that you need new clinic software.
23-10-2024

Clinicminds integrates with Sylton’s cutting-edge skin imaging technology

In the dynamic world of aesthetic and dermatological medicine, providing top-tier patient care while maintaining efficient workflows is paramount. Recognizing this need, Clinicminds and Sylton have collaborated to offer an integration that seamlessly combines advanced patient and clinic management software with cutting-edge skin analysis technology. This partnership will enhance your clinic’s operations, improve patient experiences, and streamline your workflow.
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Want to learn more?

Schedule a free live demo with our product specialist to learn more about our patient management software. We will be happy to answer your questions. Together you will discuss if our software suits your MedSpa and activities. You probably also searched for e-clinic software and clinic management software free download (free trial).

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