The industry-leading Medical Spa Software

Get a demo

Clinicminds is the foremost MedSpa patient management application and EMR/EHR. Our software is GDPR and HIPAA compliant.

The industry-leading Medical Spa Software

Clinicminds is the foremost MedSpa patient management application and EMR/EHR. Our software is GDPR and HIPAA compliant.

Get a demo

Discover Clinicminds

Do you feel your MedSpa is not as efficient as it should be? Are you probably losing patients because you don’t offer effective and well-working online-booking options? Are you struggling with compliance within your MedSpa? Do you want to professionalize by using comprehensive patient management software?

It’s time to discover Clinicminds, an all-round patient- and MedSpa management application.

Clinicminds is available in 7 languages in 15 countries.

Time-saving registration and administration

Even when you don’t notice it anymore, the day in day out administration takes up a lot of your precious time. Time you actually want to spend with your patients instead of with paperwork. Calendar bookings, confirmation emails, SMS text confirmations, SMS text reminders, and complete treatment registration weigh heavily on your organization’s schedule. Smart administration and registration, according to the latest regulatory requirements (GDPR and HIPAA compliant), will save a lot of time for all your MedSpa staff.

Supports your workflow and online bookings

Without realizing it, a tremendous amount of data is processed every day. Our patient and treatment management software supports this complete workflow. It integrates. online bookings on the MedSpa website, even allowing you to process payments online (Stripe integration) while receiving online bookings.

Video appointments

The power of video consultations has proved itself during the last years. It allows physicians and MedSpas to reach out quickly to prospects and patients. Making it simple and accessible to get acquainted and win trust. Video consultations and even treatment follow-ups can be scheduled directly via the built-in calendar or booked online. Do you wish to charge for your online video appointments? Use our Stripe integration to charge online payments and deposits.

Languages

Clinicminds is available in the following languages: English, German, Dutch, French, Russian, Spanish, and Hungarian. We will expand language support.

CRM Features

Having a 360 degrees view of each patient is vital to manage customer interactions effectively. Having quick insights into your customer’s behavior like appointments, cancellations, and no-shows will reform the way you manage your calendar. Besides behavior, our CRM features allow you to review individual treatment records, photos, signed forms, and much more with a few clicks.

See all features

MedSpa software designed for cosmetic clinics

Clinicminds supports the registration of a large variety of treatments provided by MedSpas

MedSpa & Aesthetic clinics

Surgical clinics

Laser clinics

Other clinics

Switching shouldn’t be challenging

Our onboarding and support team is happy to guide your switch to Clinicminds. Whether you switch from paper or a different patient management application, our team is ready to assist you. Still have doubts if switching to our platform would be an advantage? → Take the test!

Take the test now!
Barbara Rossi, founder - fi.clinic (London, UK) "‘When I started my own aesthetics business, I knew the process would be challenging, but I wanted to find a scheduling platform that would integrate the whole patient experience, without me needing to go from app to app! Clinicminds does all of this and more. It does everything from seamlessly booking an appointment, having a video consultation (if required), requesting appointment deposits, creating an easy paperless consultation process, and even lets me email my patients forms and aftercare! Everything is done on one app, and not to mention their friendly support team who are always quick to help! I can’t recommend Clinicminds enough if you are looking for one app for all your clinic needs."
H. Dobbie - Dr Victoria Clinic (Scotland) “Your medical questions pre-populating with historic answers that can be adjusted - is brilliant. That easily saves at least 5-10 minutes each consultation. That's the difference between an injectable treatment taking 20 minutes compared to 30 minutes. And that's a difference of between 199 to 320 pounds extra income an hour. Nothing to sneeze at.”
Joney de Souza - Aesthetic Clinic (UK): “After trying a number of different systems in the market, I can say I found the perfect solution for my clinic with Clinicminds. They cover all the steps of our clients’ journey, from booking, sending text reminders, appointment confirmations, consultations to payments. Plus I’m able to easily access all patients’ data from anywhere, at anytime. It’s also comforting to know that no personal patient data is ever recorded on my device, as it goes straight into a Cloud storage service. I would highly recommend Clinicminds anytime.”
E. Hoogstraten - Laurium Clinic: “Clinicminds is running beautifully. The combination of both an excellent patient administration and a CRM system is really great. You provide the very best support. We are truly amazed at how quick you always respond to all our questions. Your service is what every company should strive towards…and you can quote me on that!”
Elizabeth de Jong - Velvet Clinics: “The Clinicminds application includes everything we need to manage our clinic properly. It helps our physicians document and evaluate their patients more efficiently and it makes invoicing and scheduling appointments a lot easier for our administrators. Last but not least, because everything is digital we’re now practically a paperless clinic.”
Dr. Pascale Schools - Aureus Clinic: “Clinicminds has proven to be the best help for the management of my practice. The system keeps track of the financial administration, guides users to comply with regulation, collates treatments into categories, provides an overview of the number and type of treatments and patients, and is absolutely easy to use. It also has a very practical calendar management system. The team’s support is tremendous. They’re very accessible and accurate, even on weekends. I can recommend Clinicminds to everyone.”
M. Cremer - Cosmetic Clinics: “Our clinic is very happy with this CRM system, and as a clinic manager and business partner, I‘m particularly pleased with the reporting and analysis facilities that Clinicminds has to offer.”
W. Kamphof - Skinject: “Thanks to the electronic patient file application of Clinicminds my record keeping, and therefore my practice, are now optimized. It feels great knowing that everything is well documented and will be easy to review at any time, including the financial administration at the end of the year.”
Kelly Slawinski - Tinkable (UK): “I would definitely recommend this product. It’s a great tool to have. It looks professional and does the job well. It's great to be able to carry a device around, with an app that can do so much, and not have to rely on paperwork. Everything is compact and in one place.”
Maire Rhatigan - Orchard Cosmetic (UK): “I was a little concerned about buying this product because I thought that making it work for my clinic would be too complex and not worth the additional costs. Within days the entire staff knew how to operate Clinicminds and even though it took a few more days to appreciate all its benefits, we were all able to use it immediately for scheduling, record keeping and accounts management. The Clinicminds support team are the best. Their response time to queries is phenomenal.”
Sebastian Flynn - Doctor 1.618 (Ireland): “Clinicminds has been an excellent product for our clinic. The layout, features and ease of access make it intuitive and simple for anyone to use. Furthermore, the Clinicminds team are professional, punctual and always eager to answer any question you may have, and they do this in a courteous and efficient manner. I would not hesitate to recommend Clinicminds to any prospective company.”
Volkan Tanaydin, Plastic Surgeon - Betan Clinics (Netherlands): "I am delighted with Clinicminds. I cannot imagine a better application for private cosmetic clinics. It is convenient, handy, fast, secure, and everything is automatized. Their support is excellent. I always have my answer within 24 hours. Moreover, they offer real-time support with screen sharing if needed. Recently, they have introduced video consultation, and this works perfectly. All the notifications for my clients are automatized, so my no-show ratio is minimal, and my connection is secure and fast. I would definitely recommend every plastic surgeon, cosmetic physician, or everyone with a private practice to choose for Clinicminds. So without hesitation, 10 out of 10!"
Download case study

Latest blog posts

19-05-2023

4 power features for everyday work in Clinicminds

In this article, we will discuss four powerful features that can significantly enhance your daily work efficiency. We will provide tips and tricks that will save you time and effort.
17-04-2023

Clinicminds Spring Cleaning Update 5.3 is here

We just released Version 5.3 with new features, improvements, and bug fixes to enhance user experience and streamline clinic operations. Here are some of the highlights of the recent updates.
06-04-2023

Unlocking the Potential of Biostimulation

This year’s theme was “Age with Grace: Biostimulation Solutions for Aesthetic & Anti-Aging Medicine.” The congress provided an excellent opportunity to exchange knowledge among experts in medical aesthetics and anti-aging medicine.
19-02-2023

Release update 5.2 - Power features and QMS

we are thrilled to announce the launch of several new features and enhancements for Clinicminds. Our new quality management system makes it easier than ever to manage your clinic’s protocols and documents.
03-02-2023

5 reasons to use patient segmentation for email newsletters

Patient segmentation is a powerful tool for private healthcare marketers to deliver targeted and personalized communications to their audience. By dividing patients into distinct groups based on demographic, behavioral, or psychographic characteristics, healthcare providers can create more effective email newsletters that resonate with their patients.
10-01-2023

Retention Analysis: The Key to Improved Clinic Performance in the New Year

Starting the year off with a retention analysis is vital for a clinic because it allows the clinic to understand its current state of patients that did not visit the clinic for an x amount of time which eventually can lead to “lost” customers. By analyzing the clinic’s retention, the clinic can determine which areas are performing well and which areas may need improvement.
20-12-2022

Elevate Your Payment Experience with Clinicminds and Klarna

We are happy to inform you that we included Klarna as a payment option in Clinicminds.Klarna is a company that offers financial services, including payment solutions for online stores. Klarna provides several ways to pay for online purchases, such as paying in installments or deferring payment. Klarna can also be used to make online purchases using a virtual credit card.
02-12-2022

Introducing Online Gift Cards

Shopping online just got easier with our beautiful new gift card feature. Now you can sell Clinic gift cards online, directly from your website or social media channels. With this new feature, Clinicminds now supports in-store (clinic) and online sales of Gift Cards.
21-11-2022

4 Ways to Improve Your Private Clinic's Performance In Any Economic Climate

The global economy is in a state of flux. There are many predictions about the future, and most of them aren’t looking too good. The one thing that we can be sure of is that there will be a lot of changes over the next few years—and not all for the better. So how can you ensure that your private clinic survives and thrives in this environment?
03-11-2022

Latest update of impressive series

After introducing many new and improved features, we're here to inform you about the latest improvements in Clinicminds. We're thankful to read all the positive reactions to the latest updates and are happy to bring you even more!
Check out our blog

Featured on

Want to learn more?

Schedule a free live demo with our product specialist to learn more about our patient management software. We will be happy to answer your questions. Together you will discuss if our software suits your MedSpa and activities. You probably also searched for e-clinic software and clinic management software free download (free trial).

Schedule my demo now