AI driven Medspa software and medical record system

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Clinicminds is the foremost MedSpa patient management application and EMR/EHR. Our clinic software is GDPR, HIPAA and PIPEDA compliant.

AI driven Medspa software and medical record system

Clinicminds is the foremost MedSpa patient management application and EMR/EHR. Our clinic software is GDPR, HIPAA and PIPEDA compliant.

Get a demo

Discover Clinicminds

Is your MedSpa lacking the efficiency it deserves? Don't let potential patients slip away due to ineffective online booking options. Are you faced with compliance challenges within your clinic? Elevate your professionalism with Clinicminds, the ultimate comprehensive patient - and MedSpa management software.

Unlock the potential of Clinicminds, a cutting-edge clinic solution designed to streamline your operations and enhance patient satisfaction. Our application supports multiple languages, including English and Spanish, catering to a diverse clientele.

Time-saving registration and administration

Even when you don’t notice it anymore, the day in day out administration takes up a lot of your precious time. Time you actually want to spend with your patients instead of with paperwork. Calendar bookings, confirmation emails, SMS text confirmations, SMS text reminders, and complete treatment registration weigh heavily on your organization’s schedule. Smart administration and registration, according to the latest regulatory requirements (GDPR and HIPAA compliant), will save a lot of time for all your MedSpa staff.

Supports your workflow and online bookings

Without realizing it, a tremendous amount of data is processed every day. Our patient and treatment management software supports this complete workflow. It integrates. online bookings on the MedSpa website, even allowing you to process payments online (Stripe integration) while receiving online bookings.

Video appointments

The power of video consultations has proved itself during the last years. It allows physicians and MedSpas to reach out quickly to prospects and patients. Making it simple and accessible to get acquainted and win trust. Video consultations and even treatment follow-ups can be scheduled directly via the built-in calendar or booked online. Do you wish to charge for your online video appointments? Use our Stripe integration to charge online payments and deposits.

Languages

Clinicminds serves a global audience by supporting a variety of languages, including the two most essential for the North American market: English and Spanish. For a comprehensive overview of all the languages supported, please visit our FAQ page.

CRM Features

Having a 360 degrees view of each patient is vital to manage customer interactions effectively. Having quick insights into your customer’s behavior like appointments, cancellations, and no-shows will reform the way you manage your calendar. Besides behavior, our CRM features allow you to review individual treatment records, photos, signed forms, and much more with a few clicks.

Quality Management System

Our QMS streamlines the management of protocols and documents in clinics. It offers features such as drag-and-drop uploading, regular revision reminders, and user access controls, fostering compliance and enhanced communication among staff members. Additionally, Clinicminds QMS eliminates the necessity of relying on external applications.

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Beta

Quinn - AI assistant

Work smarter, more productive and safe as ever with our AI assistant.

Smart notes with AI

The personal AI assistant built into Clinicminds! Utilizing advanced AI, we aim to enhance your productivity. AI voice dictation enables swift entry of information into your EMR through spoken notes. This ensures faster work and maintains comprehensive, compliant records. Watch demo.

MedSpa software designed for cosmetic clinics

Clinicminds supports the registration of a large variety of treatments provided by MedSpas

MedSpa & Aesthetic clinics

Surgical clinics

Laser clinics

Other clinics

Switching shouldn’t be challenging

Our onboarding and support team is happy to guide your switch to Clinicminds. Whether you switch from paper or a different patient management application, our team is ready to assist you. Still have doubts if switching to our platform would be an advantage? → Take the test!

Take the test now!
Emma Davies - Horrington Clinic “I made the switch to Clinicminds and cannot fault the platform. In particular, zero crashes or glitches, a really user-friendly FAQ help option, which usually answers my questions, but more importantly (and all credit to them in this day and age) a very responsive and reliable chat option and even email if help is needed. Excellent customer care. The updates are always useful, and when I've had suggestions to make (rarely), to my surprise, my wishes have been granted. For me this platform does everything I need and without fault, which helps me operate more efficiently and more professionally.”
Barbara Rossi, founder - fi.clinic (London, UK) "‘When I started my own aesthetics business, I knew the process would be challenging, but I wanted to find a scheduling platform that would integrate the whole patient experience, without me needing to go from app to app! Clinicminds does all of this and more. It does everything from seamlessly booking an appointment, having a video consultation (if required), requesting appointment deposits, creating an easy paperless consultation process, and even lets me email my patients forms and aftercare! Everything is done on one app, and not to mention their friendly support team who are always quick to help! I can’t recommend Clinicminds enough if you are looking for one app for all your clinic needs."
H. Dobbie - Dr Victoria Clinic (Scotland) “Your medical questions pre-populating with historic answers that can be adjusted - is brilliant. That easily saves at least 5-10 minutes each consultation. That's the difference between an injectable treatment taking 20 minutes compared to 30 minutes. And that's a difference of between 199 to 320 pounds extra income an hour. Nothing to sneeze at.”
Joney de Souza - Aesthetic Clinic (UK): “After trying a number of different systems in the market, I can say I found the perfect solution for my clinic with Clinicminds. They cover all the steps of our clients’ journey, from booking, sending text reminders, appointment confirmations, consultations to payments. Plus I’m able to easily access all patients’ data from anywhere, at anytime. It’s also comforting to know that no personal patient data is ever recorded on my device, as it goes straight into a Cloud storage service. I would highly recommend Clinicminds anytime.”
E. Hoogstraten - Laurium Clinic: “Clinicminds is running beautifully. The combination of both an excellent patient administration and a CRM system is really great. You provide the very best support. We are truly amazed at how quick you always respond to all our questions. Your service is what every company should strive towards…and you can quote me on that!”
Elizabeth de Jong - Velvet Clinics: “The Clinicminds application includes everything we need to manage our clinic properly. It helps our physicians document and evaluate their patients more efficiently and it makes invoicing and scheduling appointments a lot easier for our administrators. Last but not least, because everything is digital we’re now practically a paperless clinic.”
Dr. Pascale Schools - Aureus Clinic: “Clinicminds has proven to be the best help for the management of my practice. The system keeps track of the financial administration, guides users to comply with regulation, collates treatments into categories, provides an overview of the number and type of treatments and patients, and is absolutely easy to use. It also has a very practical calendar management system. The team’s support is tremendous. They’re very accessible and accurate, even on weekends. I can recommend Clinicminds to everyone.”
M. Cremer - Cosmetic Clinics: “Our clinic is very happy with this CRM system, and as a clinic manager and business partner, I‘m particularly pleased with the reporting and analysis facilities that Clinicminds has to offer.”
W. Kamphof - Skinject: “Thanks to the electronic patient file application of Clinicminds my record keeping, and therefore my practice, are now optimized. It feels great knowing that everything is well documented and will be easy to review at any time, including the financial administration at the end of the year.”
Kelly Slawinski - Tinkable (UK): “I would definitely recommend this product. It’s a great tool to have. It looks professional and does the job well. It's great to be able to carry a device around, with an app that can do so much, and not have to rely on paperwork. Everything is compact and in one place.”
Maire Rhatigan - Orchard Cosmetic (UK): “I was a little concerned about buying this product because I thought that making it work for my clinic would be too complex and not worth the additional costs. Within days the entire staff knew how to operate Clinicminds and even though it took a few more days to appreciate all its benefits, we were all able to use it immediately for scheduling, record keeping and accounts management. The Clinicminds support team are the best. Their response time to queries is phenomenal.”
Sebastian Flynn - Doctor 1.618 (Ireland): “Clinicminds has been an excellent product for our clinic. The layout, features and ease of access make it intuitive and simple for anyone to use. Furthermore, the Clinicminds team are professional, punctual and always eager to answer any question you may have, and they do this in a courteous and efficient manner. I would not hesitate to recommend Clinicminds to any prospective company.”
Volkan Tanaydin, Plastic Surgeon - Betan Clinics (Netherlands): "I am delighted with Clinicminds. I cannot imagine a better application for private cosmetic clinics. It is convenient, handy, fast, secure, and everything is automatized. Their support is excellent. I always have my answer within 24 hours. Moreover, they offer real-time support with screen sharing if needed. Recently, they have introduced video consultation, and this works perfectly. All the notifications for my clients are automatized, so my no-show ratio is minimal, and my connection is secure and fast. I would definitely recommend every plastic surgeon, cosmetic physician, or everyone with a private practice to choose for Clinicminds. So without hesitation, 10 out of 10!"
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Latest blog posts

12-09-2024

What’s the secret to growing your aesthetic clinic’s revenue?

The relationship between revenue generation and service quality in aesthetic clinics is a crucial principle for successful operations. This connection highlights that authentic, high-quality patient care drives revenue growth, rather than focusing on revenue first. It underscores the notion that prioritizing exceptional service and patient results leads to financial success as a natural outcome.
21-08-2024

How Operational Efficiency Drives Revenue

Operational efficiency is vital for aesthetic clinics, influencing both service quality and financial success. Efficient practices, such as appointment scheduling, inventory control, and practitioner allocation, maximize capacity and client satisfaction, directly boosting revenue. Incorporating technology streamlines operations, enhances client communication, and provides data for further optimization. Ultimately, seamless operations lead to increased client loyalty, more referrals, and higher revenue, ensuring clinics thrive in a competitive landscape.
01-08-2024

Clinicminds Announces Integration with
Omnichannel Communication Platfrom Bird

We have integrated with Bird, an omnichannel communication platform, to enhance how clinics manage patient interactions across multiple channels like email, SMS, and social media. This integration allows seamless synchronization of patient details, automation of workflows, and access to advanced marketing tools, all aimed at improving clinic efficiency and patient care. The integration is offered at no additional cost.
29-07-2024

Celebrate Summer with Our Latest Update V5.8

Discover the latest advancements in Clinicminds Version 5.8, designed to enhance clinic efficiency and patient experience. Explore key updates, from streamlined scheduling features to in-depth reporting tools, all crafted to support your clinic’s growth. Learn how our continuous innovations ensure a seamless and secure user experience, and why a live demo is the next step for you. Join us in driving forward the future of medical aesthetics management.
13-07-2024

Using client feedback to improve your aesthetic clinic (3/3)

Client feedback is a goldmine for any aesthetic clinic looking to enhance its services and client satisfaction. Reviews not only highlight what you're doing well but also provide insights into areas that need improvement. By effectively utilizing this feedback, clinics can continually refine their offerings and maintain a high standard of care.
24-06-2024

Leveraging different review platforms for maximum impact (2/3)

In today's digital age, clients have numerous platforms to voice their opinions and share their experiences. For aesthetic clinics, it's crucial to leverage these platforms to maximize visibility and credibility. Each review platform offers unique advantages that can significantly impact your clinic's reputation and client acquisition.
10-06-2024

Clinicminds release 5.7: Enhancing Your Clinic Experience

We're excited to introduce Clinicminds version 5.7, packed with features to make your clinic operations smoother and more efficient.
02-06-2024

Reviews - The importance of reviews in the aesthetic industry (1/3)

Finding the perfect aesthetic clinic often hinges on the experiences of previous clients. A humorous or heartfelt review can guide potential clients to the right place, just as it did in a personal anecdote shared by many satisfied customers. Imagine stumbling upon a review that says, “I went in looking like a potato and came out feeling like a goddess!” Such reviews not only make us chuckle but also play a crucial role in the decision-making process of potential clients.
17-05-2024

Series of Unlocking Success: Treatment Types and Quarterly Trends

Quarterly analysis of treatment types and trends is essential for aesthetic clinics to effectively steer their strategic direction. Understanding patient preferences and seasonal influences helps clinics adapt to market demands, enhancing inventory management and marketing. These insights optimize operational efficiency and prioritize ethical patient care. This proactive approach is crucial for maintaining competitiveness and responsiveness in the healthcare industry.
23-04-2024

Innovative Collaboration Clinicminds and IBSA
during Pre-Launch of Profhilo® Structura

Select cosmetic clinics across The Netherlands to pioneer the new Profhilo® Structura treatment with enhanced data integration facilitated by Clinicminds.
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Want to learn more?

Schedule a free live demo with our product specialist to learn more about our patient management software. We will be happy to answer your questions. Together you will discuss if our software suits your MedSpa and activities. You probably also searched for e-clinic software and clinic management software free download (free trial).

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