Video consultations have become a cornerstone of modern aesthetic practice. Whether you’re conducting initial explorations with prospective patients, following up on medical weight loss progress, or discussing surgical options with someone across the country, virtual appointments offer flexibility that in-person visits simply can’t match.
But until now, there’s been no easy way to document video consultations without sacrificing your presence with the patient.
That changes today. Quinn AI Smart Summary now works with video consultations conducted directly within Clinicminds, bringing the same intelligent documentation you trust for in-person appointments to your virtual care.
The Documentation Challenge in Virtual Care
Think about your last video consultation. You’re maintaining eye contact through a screen, reading body language through pixels, explaining treatment options, answering questions, and building trust. Now add note-taking to that cognitive load.
Research shows that manual documentation during consultations captures roughly 60% of the treatments and options discussed. For a simple follow-up, that might be acceptable. But aesthetic consultations are rarely simple. A prospective patient asks about lip filler, then wonders about chin augmentation, mentions they’ve been considering a neck lift, and asks about your medical weight loss program. That’s four distinct treatment pathways in one conversation.
Miss any of those in your notes, and you’ve lost the foundation for meaningful follow-up. The patient who mentioned weight loss might be your highest-value opportunity, but if it’s not in the record, it won’t make it into your post-consultation outreach.
How Quinn AI Works with Video Consultations
The experience is seamless. When you begin a video consultation within Clinicminds, Quinn AI listens to the entire conversation, understanding the clinical context just as it does during in-person appointments.
As you and your patient discuss treatment options, concerns, medical history, and next steps, Quinn AI processes everything in real time. When the call ends, a comprehensive summary automatically populates into the appropriate sections of the patient record. Chief complaints, discussed treatments, patient preferences, and recommended next steps: all captured without you typing a single word.
There’s no separate app to open. No post-call admin session is eating into your schedule. The technology works within your existing Clinicminds workflow, extending capabilities you already use to the virtual consultation environment.
Perfect for Growing Practice Areas
Certain consultation types benefit enormously from AI-powered documentation during video appointments.
Exploratory Aesthetic Consultations
First-time patients often arrive curious but undecided. They want to understand their options before committing to anything. These conversations naturally cover multiple treatment possibilities, from injectables to skin resurfacing to body contouring.
Quinn AI captures every option you discuss, creating a detailed record that powers personalized follow-up. When you reach out a week later, you can reference specific concerns they raised and treatments they seemed interested in, rather than sending generic “thanks for consulting with us” messages.
Medical Weight Loss Programs
Weight-loss consultations are inherently conversation-heavy. Initial appointments involve detailed health histories, medication discussions, and protocol explanations. Follow-up video calls track progress, adjust approaches, and address challenges.
With Quinn AI documenting every touchpoint, you maintain complete continuity across the patient journey. Nothing falls through the cracks between appointments, and patients feel genuinely heard because you have a comprehensive record of everything you’ve discussed together.
Surgical Exploration Calls
Pre-surgical consultations carry significant weight. Patients are making major decisions, and practitioners need thorough documentation of what was explained, the alternatives presented, and the expectations set.
Quinn AI ensures these critical conversations are captured completely. Every surgical candidate leaves a documented trail from the first video call through procedure and recovery, protecting both your practice and your patients.
The Competitive Advantage of Complete Documentation
Here’s a number worth considering: practices using AI-assisted documentation report 35% higher consultation-to-treatment conversion rates. The connection isn’t mysterious. Better documentation enables better follow-up, and better follow-up converts more consultations into treatments.
When your records capture that a patient mentioned interest in weight loss alongside their aesthetic concerns, you can craft follow-up communication that addresses both. When you remember (because it’s documented) that a patient was hesitant about downtime, you can proactively address recovery timelines in your following conversation.
Your competitors who document manually can’t match this level of personalized attention at scale.
One Platform, Complete Patient Journey
Video consultations with Quinn AI summarization aren’t add-ons or integrations. They’re part of the complete Clinicminds ecosystem: the same platform managing your scheduling, patient records, treatment documentation, and practice operations.
From the moment a patient books their first virtual consultation to the completion of their treatment plan, everything lives in one connected system. No data silos. No manual transfers between platforms. No gaps in the patient story.
If you’re curious how Quinn AI handles video consultations in practice, we’d love to show you. The technology is ready, and your virtual appointments are waiting to be transformed.