Enterprise Clinic Software for Multi-Location Clinics

Manage multiple locations with Clinicminds

Coordinate appointments across your clinic locations while configuring the services and practitioners available at each site. Assign practitioners and working hours to each location, set up rooms and equipment for the services that need them, and view appointments across locations.

Support consistent medical documentation across your teams

Give practitioners the tools to document aesthetic treatments thoroughly, from medical questionnaires and consent forms to treatment records, photographs, and aftercare. Customizable treatment registration supports your medical workflows. The optional Clinicminds QMS keeps protocols and documents accessible within the platform. Explore medical and compliance features.

Connect Clinicminds to your wider business systems

Connect your medical workflow with marketing, payments, analytics, and external booking tools.

Analytics API: Connect Clinicminds data to your own dashboards,

Bookings API: Connect Clinicminds scheduling logic to external booking tools.

Triggers & Actions API: Build automations without Zapier. API access is available through an additional subscription per API. Explore integrations.

Clear pricing for your clinic group

Pricing is based on the number of practitioners, plus one fixed percentage surcharge for multiple locations, however many you have. Support staff, including assistants, receptionists, and bookkeepers, can use the platform without additional user charges.

Discuss your group’s setup with us to receive a quotation covering your locations, users, and required services. Optional services, including API access and Clinicminds QMS, are priced separately. See pricing details.

Plan your practitioners’ availability across locations

Coordinate working hours, breaks, and time off in the staff planner. Link working times to the relevant practitioner and location, and use repeating schedules to simplify regular planning. Keep staff availability connected to appointment scheduling so your teams can see when practitioners are available to treat patients.

Does Clinicminds support multiple locations?

Yes. Configure locations, assign practitioners and bookable services, and link working times to each location. For operations across countries, discuss your account structure and local requirements with our team.

How is pricing calculated for a clinic group?

Pricing is based on the number of practitioners, plus one fixed percentage surcharge for multiple locations, however many you have. Support staff can use Clinicminds without additional user charges. API access and Clinicminds QMS are optional paid services.

Can we connect our own dashboards or booking tools?

The Analytics API connects Clinicminds data to your dashboards. The Bookings API connects scheduling logic to external booking tools. Each API requires an additional subscription.

Can we import information from our current software?

Clinicminds supports data imports from other systems. Historical records, attachments, and appointments may require custom migration work. Discuss the scope with our team before switching.

How does Clinicminds support medical compliance?

Customizable treatment records, medical questionnaires, consent forms, photographs, and aftercare support thorough documentation. The optional QMS makes protocols and documents accessible within Clinicminds. Discuss your organisation’s security and compliance requirements during your demo.

See all features

Beta

Quinn - AI assistant

Your intelligent co-pilot across every clinic

Consistent medical records. Across your entire clinic group.

With multiple clinics and different practitioners, a consistent approach to documentation matters. Quinn, our AI assistant, helps your team create structured electronic medical records—making it easier to find information, follow a patient’s history, and continue care across locations.

AI Medical Scribe
Quinn listens during consultations and turns the conversation into structured clinical notes, from the presenting concern and examination findings to the treatment plan and follow-up. Practitioners can review and confirm the notes, spending less time typing and more time with their patients. Read more.

Whether a consultation takes place in person or by video, Quinn helps your team document care in a consistent format. This supports clearer handovers and helps colleagues quickly understand previous consultations.

AI Speech Dictation
For individual notes, additions, or observations, practitioners can dictate directly into the medical record. It’s a convenient way to capture extra details and update documentation without typing everything manually.

Less administration. Clearer handovers. More consistent documentation across your clinic group.

Built by people who understand aesthetic medicine

Clinicminds is a Dutch software company founded by a cosmetic physician and an IT entrepreneur. Our team combines experience in aesthetic medicine, software development, and design to build tools around the practical needs of clinics. That medical foundation shapes how we approach patient records, treatment workflows, and ongoing product development.

Clinicminds already supports several international clinic groups, combining expertise in aesthetic medicine with software built around enterprise requirements. Meet the company.

Aesthetic clinics

Surgical clinics

Laser clinics

Weight loss clinics

Plan your move to Clinicminds

Discuss your existing systems, historical data, and team requirements before making the switch.

Clinicminds supports importing data from other systems. We’ll help clarify which information can be transferred and whether historical records, attachments, or appointments require custom migration work.

Explore migration options

Emma Davies - Horrington Clinic “I made the switch to Clinicminds and cannot fault the platform. In particular, zero crashes or glitches, a really user-friendly FAQ help option, which usually answers my questions, but more importantly (and all credit to them in this day and age) a very responsive and reliable chat option and even email if help is needed. Excellent customer care. The updates are always useful, and when I've had suggestions to make (rarely), to my surprise, my wishes have been granted. For me this platform does everything I need and without fault, which helps me operate more efficiently and more professionally.”

Barbara Rossi, founder - fi.clinic (London, UK) "‘When I started my own aesthetics business, I knew the process would be challenging, but I wanted to find a scheduling platform that would integrate the whole patient experience, without me needing to go from app to app! Clinicminds does all of this and more. It does everything from seamlessly booking an appointment, having a video consultation (if required), requesting appointment deposits, creating an easy paperless consultation process, and even lets me email my patients forms and aftercare! Everything is done on one app, and not to mention their friendly support team who are always quick to help! I can’t recommend Clinicminds enough if you are looking for one app for all your clinic needs."

Dr. Rachel Tunney - Dr. Tunney Aesthetics (Ringwood, UK) "I have now been using Clinicminds for a few weeks and love it. Definitely saving me time with all the automation options, and the online booking went live a few days ago too. The clinical notes are much easier to navigate than Pabau as well!"

H. Dobbie - Dr Victoria Clinic (Scotland) “Your medical questions pre-populating with historic answers that can be adjusted - is brilliant. That easily saves at least 5-10 minutes each consultation. That's the difference between an injectable treatment taking 20 minutes compared to 30 minutes. And that's a difference of between 199 to 320 pounds extra income an hour. Nothing to sneeze at.”

Joney de Souza - Aesthetic Clinic (UK): “After trying a number of different systems in the market, I can say I found the perfect solution for my clinic with Clinicminds. They cover all the steps of our clients’ journey, from booking, sending text reminders, appointment confirmations, consultations to payments. Plus I’m able to easily access all patients’ data from anywhere, at anytime. It’s also comforting to know that no personal patient data is ever recorded on my device, as it goes straight into a Cloud storage service. I would highly recommend Clinicminds anytime.”

E. Hoogstraten - Laurium Clinic: “Clinicminds is running beautifully. The combination of both an excellent patient administration and a CRM system is really great. You provide the very best support. We are truly amazed at how quick you always respond to all our questions. Your service is what every company should strive towards…and you can quote me on that!”

Elizabeth de Jong - Velvet Clinics: “The Clinicminds application includes everything we need to manage our clinic properly. It helps our physicians document and evaluate their patients more efficiently and it makes invoicing and scheduling appointments a lot easier for our administrators. Last but not least, because everything is digital we’re now practically a paperless clinic.”

Dr. Pascale Schools - Aureus Clinic: “Clinicminds has proven to be the best help for the management of my practice. The system keeps track of the financial administration, guides users to comply with regulation, collates treatments into categories, provides an overview of the number and type of treatments and patients, and is absolutely easy to use. It also has a very practical calendar management system. The team’s support is tremendous. They’re very accessible and accurate, even on weekends. I can recommend Clinicminds to everyone.”

M. Cremer - Cosmetic Clinics: “Our clinic is very happy with this CRM system, and as a clinic manager and business partner, I‘m particularly pleased with the reporting and analysis facilities that Clinicminds has to offer.”

W. Kamphof - Skinject: “Thanks to the electronic patient file application of Clinicminds my record keeping, and therefore my practice, are now optimized. It feels great knowing that everything is well documented and will be easy to review at any time, including the financial administration at the end of the year.”

Kelly Slawinski - Tinkable (UK): “I would definitely recommend this product. It’s a great tool to have. It looks professional and does the job well. It's great to be able to carry a device around, with an app that can do so much, and not have to rely on paperwork. Everything is compact and in one place.”

Maire Rhatigan - Orchard Cosmetic (UK): “I was a little concerned about buying this product because I thought that making it work for my clinic would be too complex and not worth the additional costs. Within days the entire staff knew how to operate Clinicminds and even though it took a few more days to appreciate all its benefits, we were all able to use it immediately for scheduling, record keeping and accounts management. The Clinicminds support team are the best. Their response time to queries is phenomenal.”

Sebastian Flynn - Doctor 1.618 (Ireland): “Clinicminds has been an excellent product for our clinic. The layout, features and ease of access make it intuitive and simple for anyone to use. Furthermore, the Clinicminds team are professional, punctual and always eager to answer any question you may have, and they do this in a courteous and efficient manner. I would not hesitate to recommend Clinicminds to any prospective company.”

Volkan Tanaydin, Plastic Surgeon - Betan Clinics (Netherlands): "I am delighted with Clinicminds. I cannot imagine a better application for private cosmetic clinics. It is convenient, handy, fast, secure, and everything is automatized. Their support is excellent. I always have my answer within 24 hours. Moreover, they offer real-time support with screen sharing if needed. Recently, they have introduced video consultation, and this works perfectly. All the notifications for my clients are automatized, so my no-show ratio is minimal, and my connection is secure and fast. I would definitely recommend every plastic surgeon, cosmetic physician, or everyone with a private practice to choose for Clinicminds. So without hesitation, 10 out of 10!"